Facility Lead

Short Summary

Facility Lead with Sutherland. Administration: Client visits Welcome all company guests, candidates and visitors; Ensure logistics around client visits are carried out in a highly professional manner, adhering to company’s corporate vision, mission and values; Serve as the local SPOC for all travel and accommodation arrangements; Coordinate with the company’s counterparts on bookings and logistics related to travel and…

Key Details

• Position / opportunity: Facility Lead
• Organization: Sutherland
• Country / coverage: Kosovo
• Location: Prishtina, KOSOVO, Kosovo
• Work arrangement: On-site
• Opportunity type: Tenders / Consultancies
• Sector: Education
• Compensation: Not specified
• Duration: Not specified
• Start date: 2026-06-18
• Application deadline: Not specified

Description

Administration: Client visits Welcome all company guests, candidates and visitors; Ensure logistics around client visits are carried out in a highly professional manner, adhering to company’s corporate vision, mission and values; Serve as the local SPOC for all travel and accommodation arrangements; Coordinate with the company’s counterparts on bookings and logistics related to travel and stay of people in Kosovo; Assist and coordinate the organization of company meetings and events; Documentation Data Base Administer all company documentation in both English and Albanian; Keep all relevant registers and ensure all company communication is documented and filed; Distribute all incoming mail among the Management team; Answer all incoming and outgoing correspondence; Prepare expense reports on a monthly basis/upon request by management Translate documents from English to Albanian and vice versa upon Management Team requests; Serve as a support function for all the Management team; Visa and work permit related activities: Prepare and coordinate all activities related to invite letters issuing; Prepare and coordinate all activities related to work permit issuing; Participate in the residence permit processes including obtaining of work permit, Residence permits; Customs clearance related activities: Prepare and coordinate activities and documents related to customs clearance of goods and/or equipment shipped to/from Kosovo; Procurement: Create and maintain vendor database with contact details and quotes; Create, maintain and update/adjust inventory lists on regular basis; Assist and/or prepare and distribute RFQs to vendors for purchasing Non-tech materials; office equipment; advertising materials and other stationeries; Process and dispatch all commercial invoices and protocols post service rending and/or material delivery to Finance for release of payment; Participating in requisition raising process and receipt acknowledgement in PS Assist and follow-up on Purchase orders creation status in PS; Participate in all activities related to fixed assets tracking – monthly reporting, physical inventory, etc. Vendor Relationship Management Responsible for communication and coordination between all vendors and the different functions within Sutherland; Keep originals and soft copies of all commercial contracts and legal agreements making them available upon request by any of the support staff functions; Run and coordinate all activities related to: cleaning of the office space, water supply, vending machine, others; Place orders and supervise the timely supply and rendering of the above services; Marketing Related Activities Assist in preparation and analysis of marketing materials/ data Assist in organizing all company’s marketing related activities Overall responsibilities Fulfill all tasks in a timely manner and within the specified deadlines; Perform other lawful tasks delegated by the management; Stick to the company’s internal policies and procedures; Work in strict confidentiality. University Degree. Previous administrative experience is required; Excellent command of English and knowledge of German Language is a plus. Excellent computer literacy (MS Office, Outlook Express; Internet); Ability to easily work with all office equipment; Excellent communication and organization skills; Good understanding of facility maintenance; Civil and/or Technical background is an asset; Marketing background is an asset Excellent organizational skills; Multitasking skills; Responsible, loyal, energetic and self-motivated person. All your information will be kept confidential according to EEO guidelines.

Responsibilities

• Administration: Client visits Welcome all company guests, candidates and visitors; Ensure logistics around client visits are carried out in a highly professional manner, adhering to company’s corporate vision, mission and values; Serve as the local SPOC…
• Vendor Relationship Management Responsible for communication and coordination between all vendors and the different functions within Sutherland; Keep originals and soft copies of all commercial contracts and legal agreements making them available upon…
• Previous administrative experience is required; Excellent command of English and knowledge of German Language is a plus.
• Excellent computer literacy (MS Office, Outlook Express; Internet); Ability to easily work with all office equipment; Excellent communication and organization skills; Good understanding of facility maintenance; Civil and/or Technical background is an…
• All your information will be kept confidential according to EEO guidelines.

Requirements / Eligibility

• to Finance for release of payment; Participating in requisition raising process and receipt acknowledgement in PS Assist and follow-up on Purchase orders creation status in PS; Participate in all activities related to fixed assets tracking – monthly…
• Vendor Relationship Management Responsible for communication and coordination between all vendors and the different functions within Sutherland; Keep originals and soft copies of all commercial contracts and legal agreements making them available upon…
• Previous administrative experience is required; Excellent command of English and knowledge of German Language is a plus.
• Excellent computer literacy (MS Office, Outlook Express; Internet); Ability to easily work with all office equipment; Excellent communication and organization skills; Good understanding of facility maintenance; Civil and/or Technical background is an…

How To Apply

Use the Apply now button and follow the instructions on the application page.