Executive Assistant – Supply Chain Leadership

Short Summary

Executive Assistant – Supply Chain Leadership with Western Digital. About the Role This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes…

Key Details

• Position / opportunity: Executive Assistant – Supply Chain Leadership
• Organization: Western Digital
• Country / coverage: United States
• Location: San Jose, CA, United States
• Work arrangement: On-site
• Opportunity type: Tenders / Consultancies
• Sector: Information Technology
• Compensation: Not specified
• Duration: Not specified
• Start date: 2026-07-22
• Application deadline: Not specified

Description

About the Role This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization. You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization. This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team. Key Responsibilities Executive Operations & Calendar Management Own and manage complex, multi-time-zone calendars for two VPs — proactively resolving conflicts, prioritizing meetings, and protecting focused work time Coordinate global travel (domestic and international), including logistics, visas, itineraries, and expense reconciliation in alignment with WD Travel Policy Prepare briefing materials, pre-reads, and agendas for leadership reviews, staff meetings, and executive offsites Manage and reconcile T&E reports with accuracy and timeliness using Concur or equivalent WD-approved platforms Strategic Communication & Correspondence Draft, edit, and route executive communications — emails, memos, talking points, and announcements — with a high bar for clarity and tone Support communication between the VPs and internal stakeholders (Finance, Legal, Engineering, Operations, HR) and external partners including suppliers and ODMs Proactively manage VP inboxes, flag time-sensitive items, and own actions item follow-through—escalating only what requires executive attention. Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmaps Serve as a credible and professional representative of the VP office in all stakeholder interactions—internal and external. Meeting & Program Coordination Maintain a forward-looking view of the leadership calendar to anticipate preparation needs—briefing, materials, and logistics — 2-4 weeks in advance. Lead end-to-end coordination of staff meetings, All Hands, QBRs (Quarterly Business Reviews), and Executive Business Reviews (EBRs), Supplier forums – including agenda design, logistics, AV/video conferencing setup, and follow-up tracking Track action items and decisions from meetings; hold owners accountable to deadlines Coordinate cross-functional working sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectively Operational & Project Support Maintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations. Own the development, structure, and ongoing management of the team’s SharePoint sites and OneDrive — including site architecture, content auditing, file governance, and access controls. Support onboarding of new team members — system access, introductions, equipment coordination with IT Support analytical workflows — compile data from multiple sources, and package into clean, executive-ready outputs Track department budget, POs, and vendor invoices for internal purchases; coordinate with Finance for approvals and accruals Maintain headcount tracking for both VP organizations; coordinate with HR and Finance on open roles, new hire status, and org updates. Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distribution Maintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelines Presentation & Document Excellence Apply a strong editorial eye to presentations: fix structure, tighten messaging, improve visual hierarchy, and ensure data is displayed clearly and accurately Build and refine executive-level PowerPoint presentations for C-suite reviews, Board prep, and supply chain leadership summits — including slide design, visual consistency, data storytelling, and message flow Ensure all materials produced by the team meet an executive-ready standard before distribution — owning quality control as a standard responsibility. Produce and maintain Excel workbooks for department budget tracking, headcount tracking, including use of pivot tables…

Responsibilities

• About the Role This is a high-impact, highly visible executive support role embedded within Western Digital's Global Procurement organization.
• You will serve as the operational backbone for two senior Vice Presidents — enabling them to move fast, stay organized, and lead effectively across a globally distributed supply chain organization.
• This role goes beyond traditional administrative support: you will be a trusted partner who anticipates needs, drives operational cadence, and acts as a force multiplier across the team.
• Key Responsibilities Executive Operations & Calendar Management Own and manage complex, multi-time-zone calendars for two VPs — proactively resolving conflicts, prioritizing meetings, and protecting focused work time Coordinate global travel (domestic and…
• Maintain confidentiality of sensitive business information including supplier negotiations, pricing, and strategic roadmaps Serve as a credible and professional representative of the VP office in all stakeholder interactions—internal and external.
• Meeting & Program Coordination Maintain a forward-looking view of the leadership calendar to anticipate preparation needs—briefing, materials, and logistics — 2-4 weeks in advance.

Requirements / Eligibility

• king sessions with teams across APAC, EMEA, and Americas, navigating global time zones effectively Operational & Project Support Maintain dashboards, org charts, distribution lists; ensure accuracy and timely updates across both VP organizations.
• Own the development, structure, and ongoing management of the team’s SharePoint sites and OneDrive — including site architecture, content auditing, file governance, and access controls.
• Support onboarding of new team members — system access, introductions, equipment coordination with IT Support analytical workflows — compile data from multiple sources, and package into clean, executive-ready outputs Track department budget, POs, and…
• Review and proof all outgoing materials for accuracy, grammar, formatting, and tone before distribution Maintain a library of reusable slide templates, charts, and standard frameworks aligned to WD brand guidelines Presentation & Document Excellence Apply…

How To Apply

Use the Apply now button and follow the instructions on the application page.