Executive Assistant, Ad Products & Solutions

Short Summary

Executive Assistant, Ad Products & Solutions at NBCUniversal. About the employer NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands…

Key Details

• Position / opportunity: Executive Assistant, Ad Products & Solutions
• Organization: NBCUniversal
• Country / coverage: United States
• Location: New York, NEW YORK, United States
• Work arrangement: On-site
• Opportunity type: Jobs
• Sector: Operations & Logistics
• Compensation: Not specified
• Application deadline: Deadline not specified

Description

About the employer

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Responsibilities

NBCUniversal Advertising Products & Solutions is responsible for the product development, program management, and day-to-day operations of NBCUniversal’s full advertising technology suite. From product management to program management, from sales enablement to sales operations, from product marketing to strategic communications, our division services both internal and external customers in support of NBCUniversal’s $10B+ annual advertising business. Together, we’re building the platform that powers the future of advertising at NBCU.

We are currently seeking an Executive Assistant to support senior leadership in the Ad Products & Solutions group. This is an exciting opportunity for an experienced executive assistant looking to further their career in a fast-paced, dynamic environment. The Executive Assistant will serve as a proactive operational partner to senior leadership, helping manage executive priorities, coordinate the team’s operating rhythm, and ensure effective preparation, communication, and follow-through across the organization.

Executive & Calendar Support

Anticipate scheduling, travel, meeting preparation, and logistical needs, including coordinating across senior executives and their assistants.

Provide professional phone/email/meeting coverage; determine through independent judgment which meetings which require immediate attention

Proactively manage and strategically prioritize complex executive calendars, resolving conflicts and ensuring time is aligned to business priorities.

Prepare the executive for key meetings by confirming objectives, attendees, agendas, materials, locations, and required follow-ups.

Coordinate travel arrangements

When necessary, be the primary point of contact for client or employee catering, delivery and/or pick up

Process and track expense reimbursements

Handle sensitive and confidential information with discretion

Maintain up-to-date and accurate filing system

Provide calendar backup support to other EAs as needed

Leadership Team Operating Rhythm & Support

Coordinate recurring leadership meetings and organizational cadences, including agenda, pre-reads, presentations, room and technology requirements, catering, and participant communications.

Support preparation and distribution of leadership communications, Teams announcements, organization updates, and event information.

Maintain accurate organizational records, distribution lists, contact lists, and other team reference materials.

Assist with planning and management of special projects such as onboarding new team members, leadership team retreats and off-sites, and other initiatives and events as needed

Help drive projects and initiatives to nurture team culture (social events, team cadence…)

Punctual, regular, and consistent attendance

Qualifications

Required Qualifications/Skills

2+ years relevant experience supporting senior-level executives

Exceptional communications skills (verbal and written) and strong interpersonal skills

Demonstrated ability to anticipate needs and operate proactively with limited direction.

Experience coordinating large, hybrid meetings and executive-level events.

Solid follow-through, with the ability to track commitments and drive administrative work to completion.

Advanced proficiency with MS Office (Outlook/Word/Excel/PowerPoint) and MS Teams

Ability to successfully multi-task and meet deadlines

Excellent at problem-solving, taking initiative, and being resourceful

Approachable, friendly demeanor in dealing with executives, employees, vendors, and customers and skilled at developing relationships and working with a variety of personalities

Exceptional organizational skills; ability to manage multiple projects simultaneously

Outstanding professionalism, prioritization, judgment, and accuracy

Proven integrity and discretion in handling confidential information

Ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: $60K – $80K (overtime eligible)

Additional information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Responsibilities

• NBCUniversal Advertising Products & Solutions is responsible for the product development, program management, and day-to-day operations of NBCUniversal’s full advertising technology suite. From product management to program management, from sales enablement to sales operations, from product marketing to strategic communications, our division services both internal and external customers in support of NBCUniversal’s $10B+ annual advertising business. Together, we’re building the platform that powers the future of advertising at NBCU.
• We are currently seeking an Executive Assistant to support senior leadership in the Ad Products & Solutions group. This is an exciting opportunity for an experienced executive assistant looking to further their career in a fast-paced, dynamic environment. The Executive Assistant will serve as a proactive operational partner to senior leadership, helping manage executive priorities, coordinate the team’s operating rhythm, and ensure effective preparation, communication, and follow-through across the organization.
• Executive & Calendar Support
• Anticipate scheduling, travel, meeting preparation, and logistical needs, including coordinating across senior executives and their assistants.
• Provide professional phone/email/meeting coverage; determine through independent judgment which meetings which require immediate attention
• Proactively manage and strategically prioritize complex executive calendars, resolving conflicts and ensuring time is aligned to business priorities.
• Prepare the executive for key meetings by confirming objectives, attendees, agendas, materials, locations, and required follow-ups.
• Coordinate travel arrangements
• When necessary, be the primary point of contact for client or employee catering, delivery and/or pick up
• Process and track expense reimbursements
• Handle sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system

Requirements / Eligibility

• Required Qualifications/Skills

  2+ years relevant experience supporting senior-level executives

  Exceptional communications skills (verbal and written) and strong interpersonal skills

  Demonstrated ability to anticipate needs and operate proactively with limited direction.

  Experience coordinating large, hybrid meetings and executive-level events.

  Solid follow-through, with the ability to track commitments and drive administrative work to completion.

  Advanced proficiency with MS Office (Outlook/Word/Excel/PowerPoint) and MS Teams

  Ability to successfully multi-task and meet deadlines

  Excellent at problem-solving, taking initiative, and being resourceful

  Approachable, friendly demeanor in dealing with executives, employees, vendors, and customers and skilled at developing relationships and working with a variety of personalities

  Exceptional organizational skills; ability to manage multiple projects simultaneously

  Outstanding professionalism, prioritization, judgment, and accuracy

  Proven integrity and discretion in handling confidential information

  Ability to thrive in a dynamic, fast-paced, deadline-driven media environment

  Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

  This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

  Salary Range: $60K – $80K (overtime eligible)

How To Apply

Apply to NBCUniversal for Executive Assistant, Ad Products & Solutions using the position-specific application form.