HR Officer

Short Summary

HR Officer with SGS. • Issue and prepare HR letters, including salary certificates, employment letters, experience letters, warning letters, PIP letters, and other employee-related letters in line with approved templates and internal requirements. • Calculate and support Final Settlement and End of Service Benefits (EOSB), ensuring accuracy of service period, leave balances, deductions, benefits, and required approvals…

Key Details

• Position / opportunity: HR Officer
• Organization: SGS
• Country / coverage: India
• Location: Hyderabad, , India
• Work arrangement: On-site
• Opportunity type: Jobs
• Sector: Health
• Compensation: Not specified
• Duration: Not specified
• Start date: 2026-08-17
• Application deadline: Not specified

Description

• Issue and prepare HR letters, including salary certificates, employment letters, experience letters, warning letters, PIP letters, and other employee-related letters in line with approved templates and internal requirements. • Calculate and support Final Settlement and End of Service Benefits (EOSB), ensuring accuracy of service period, leave balances, deductions, benefits, and required approvals before submission to Finance. • Analyze and monitor government HR portals related to employee services, including required updates, compliance actions, employee records, visa/Iqama-related transactions, and other government requirements as applicable. • Create, update, and maintain HR Shared Services SOPs to standardize workflows, approval steps, document requirements, timelines, and responsibilities across HR transactions. • Follow up with external agencies and service providers on a monthly basis, including payroll service providers, GR service providers, recruitment or manpower agencies, medical insurance providers, and other HR-related vendors. • Coordinate monthly payroll and GR invoices by reviewing supporting documents, validating employee-related charges, clarifying discrepancies, and submitting approved invoices to Finance for payment processing. • Coordinate employee contracts, contract renewals, amendments, and related documentation, ensuring records are accurate, complete, signed, and properly filed. • Follow up with Finance on HR-related payments, including payroll-related invoices, agency invoices, employee reimbursements, settlement payments, and other approved HR payments. • Prepare and maintain PIP letters, forms, trackers, and supporting documents required to improve employee performance, ensuring proper documentation, timelines, and follow-up with the concerned managers. • Prepare HR announcements, internal communications, employee notices, and work-related updates in coordination with HR management and relevant stakeholders. • Maintain and update the organization chart based on approved changes, new joiners, leavers, transfers, promotions, and reporting line updates. • Prepare and coordinate employee news, HR updates, onboarding announcements, internal recognition content, and other employee communication items as required. • Maintain accurate HR trackers, employee files, documentation logs, approval records, and shared service reports to ensure traceability, audit readiness, and compliance. • Escalate missing documents, delayed approvals, portal issues, invoice discrepancies, policy deviations, or compliance concerns to the line manager for timely resolution. • Bachelor’s degree in Human Resources, Business Administration, or a related field. • Minimum 2–4 years of experience in HR shared services, HR operations, employee services, government relations support, payroll coordination, or administration. • Good knowledge of HR letters, employee contracts, payroll support, EOSB/final settlement coordination, HR documentation, and employee file management. • Ability to create SOPs, maintain trackers, follow up on pending actions, coordinate with external agencies, and manage multiple HR service requests accurately. • Strong attention to detail when reviewing invoices, employee documents, government portal records, contracts, and payment requirements. • Good communication skills in English; Arabic is an advantage for employee communication, government portal coordination, and external agency follow-up. • Proficiency in Microsoft Excel, Outlook, Word, and record management tools; experience with HRIS, payroll systems, ERP, or government portals is preferred. • High level of confidentiality, integrity, and compliance awareness when handling employee records, payroll data, HR letters, contracts, and sensitive HR matters.

Responsibilities

• • Issue and prepare HR letters, including salary certificates, employment letters, experience letters, warning letters, PIP letters, and other employee-related letters in line with approved templates and internal requirements.
• • Calculate and support Final Settlement and End of Service Benefits (EOSB), ensuring accuracy of service period, leave balances, deductions, benefits, and required approvals before submission to Finance.
• • Analyze and monitor government HR portals related to employee services, including required updates, compliance actions, employee records, visa/Iqama-related transactions, and other government requirements as applicable.
• • Create, update, and maintain HR Shared Services SOPs to standardize workflows, approval steps, document requirements, timelines, and responsibilities across HR transactions.
• • Follow up with external agencies and service providers on a monthly basis, including payroll service providers, GR service providers, recruitment or manpower agencies, medical insurance providers, and other HR-related vendors.
• • Coordinate monthly payroll and GR invoices by reviewing supporting documents, validating employee-related charges, clarifying discrepancies, and submitting approved invoices to Finance for payment processing.

Requirements / Eligibility

• • Calculate and support Final Settlement and End of Service Benefits (EOSB), ensuring accuracy of service period, leave balances, deductions, benefits, and required approvals before submission to Finance.
• • Analyze and monitor government HR portals related to employee services, including required updates, compliance actions, employee records, visa/Iqama-related transactions, and other government requirements as applicable.
• • Create, update, and maintain HR Shared Services SOPs to standardize workflows, approval steps, document requirements, timelines, and responsibilities across HR transactions.
• • Follow up with external agencies and service providers on a monthly basis, including payroll service providers, GR service providers, recruitment or manpower agencies, medical insurance providers, and other HR-related vendors.
• • Coordinate monthly payroll and GR invoices by reviewing supporting documents, validating employee-related charges, clarifying discrepancies, and submitting approved invoices to Finance for payment processing.

How To Apply

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